Facility & Site Selection

• Providing a comprehensive listing of available venues for your event
• Assistance with site and venue visits and inspections
• Coordination of customized pre-event tour itineraries
• Providing a contact person exclusively committed to communicate with planners and respond to venue related questions
• Making available floor plans, venue designs and square footage information on selected venues

Full Service Logistical Support

• Scheduling assistance to customize your pre-planning community and venue tours
• Assistance in the scheduling of your planning meetings
• Assistance to develop a comprehensive plan to maximize your time and venue usage during pre-planning and during your event
• Professional planning services to help you plan the optimal schedule to best utilize available resources and venues   

Vendor Assistance

• Access to capable and proven event services partners 
• Information on a variety of catering options to meet your event needs

Hotel Accomodations

• Working closely with the CVB to communicate your needs with local hotel and business properties
• Providing contact information for professional sales staff in local properties that meet your requirements
• Assistance with securing room blocks for your event
• Tracking room nights for your event 

Volunteer Recruitment

• Providing a connection to a network of experienced event assistants 
• Providing support for registration and venue management

Welcome Services

• Guest services for all participants, including local information, visitor guides and maps 
• Providing a calendar of events for the local area, with activities and events for event attendees to enjoy
• Supplying a listing of hospitality opportunities and options to welcome participants in your event
• Securing welcome letters from local municipal officials to publish in event materials

Publicity & Promotion

• Assisting in the development of an effective promotional plan for your event
• Providing contact information for local media outlets
• Distribution of the event organizers press release to local media
• Assisting with marketing through social media, posters and signage
• Providing promotional text and logos from local venues
• Providing local photos and video footage
• Including event information in the Sports Commission newsletter, as space permits
• Providing a link to the event from the Sports Commission website

Entertainment Arrangements

• Educating the local community and hospitality industry about your event
• Assisting with developing ticket packages with local vendors and businesses
• Providing a listing of budget friendly entertainment options for participants



Bid Process

• Assisting in presenting the area and local communities to key decision makers
• Serving as a resource to organizations seeking guidance in bid development or event management
• Providing insight and recommendations on a bid process plan